Share Notion Docs Securely (Guests, Links, and Exports)

What can go wrong

“Anyone with the link” sharing, full-workspace invites, and raw exports can leak more than intended. Use scoped sharing and short-lived routes for sensitive docs.

Safer ways to share

• Guests on specific pages with the least privilege needed (viewer/commenter/editor).
• Disable public indexing and avoid workspace-wide invites for one-off collaborations.
• Export hygiene: remove metadata, convert to PDF when possible, and deliver via one-time, expiring links + separate access code. How-to: The Safe Way to Share Passwords in 2025 (No Email).

When to use link sharing

• Only for low-risk content or short-term visibility.
• Turn it off after the review window.
• Disable chat link previews to avoid accidental fetches: Prevent Accidental Link Previews.

Delivering attachments

• Avoid permanent shared folders. Deliver files via expiring links and split channels. File hygiene guide: Share Sensitive Photos and Documents Safely.
• For redactions, don’t blur—remove data properly. How-to: Redact Sensitive Info in Screenshots and PDFs.

Offboarding & cleanup

• Remove guests who no longer need access and rotate any secrets that were shared. See: Employee Offboarding.
• Sweep old messages for leaked secrets: Audit Your Old Messages (90-Minute Sweep).

Useful external references

• Notion Help: Share pages & workspaces 🔗
• Notion Help: Export your content 🔗

Related reading

Policy you can copy/paste: Secret-Sharing Policy

Zero-knowledge delivery basics: The Beginner’s Guide to Zero-Knowledge Sharing

Phishing-safe invites and links: Verify Links Like a Pro

Bottom line

Share the page, not the workspace. Use guests and short-lived links, clean exports, and a quick verification step when it’s sensitive.

Secure One-Time Messages - Send confidential messages that self-destruct after being read once. Your privacy is our priority. →.