Build a Simple Secret-Sharing Policy Your Team
Build a Simple Secret-Sharing Policy Your Team Will Actually Follow
Why a tiny policy beats long, unread PDFs
Leaks happen in day-one onboarding, frantic handoffs, or long email threads. A one-page, practical policy makes the right way the easy way.
The core rules (copy/paste into your handbook)
- No secrets in email or group chats. Deliver via one-time, expiring links only. How-to: The Safe Way to Share Passwords in 2025 (No Email).
- Split channels. Share the link in email/chat, but the access code by SMS/phone.
- Verify the sender and link. Run a quick domain check and expand shortlinks. Guide: Verify Links Like a Pro.
- Zero-knowledge where possible. Prefer client-side encrypted delivery. Primer: Zero-Knowledge Sharing.
- MFA everywhere. Store the permanent copy in a password manager; use strong passphrases. How to build them: Create Strong Passphrases.
- Rotate on first use & incidents. Lightweight response: Leaked Passwords Playbook.
Role-based expectations
- Managers: Enforce split-channel delivery and verify senders for payment/credential requests.
- Developers: No API keys in repos; deliver
.envvia one-time links; rotate at handoff. - Ops/Finance: Phone verification for any banking detail change. Learn link hygiene: Verify Links Like a Pro.
Onboarding snippet (paste into welcome emails)
- Secrets arrive via one-time links + separate access code.
- Never reply-with-passwords to email threads.
- Store secrets in the manager; enable MFA on day one.
FAQ
Is encrypted email enough?
It protects content but leaves archives. For delivery, use one-time links. Comparison: One-Time Links vs. Encrypted Email.
Related reading
The Safe Way to Share Passwords in 2025 (No Email)
How to Create Strong Passphrases You’ll Actually Remember
The Beginner’s Guide to Zero-Knowledge Sharing
Stop Phishing at the Source: Verify Links Like a Pro
The Simple Incident Playbook for Leaked Passwords
Bottom line
Make the secure path the shortest path: one-time links, split channels, quick verification, and routine rotation.
Secure One-Time Messages - Send confidential messages that self-destruct after being read once. Your privacy is our priority. →.
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