Share Meeting Links and Recordings Safely (Zoom, Meet, Teams)

Why meeting URLs leak so easily

Links get forwarded, embedded in threads, and even auto-fetched by chat previews. Treat them like credentials.

Before the call

• Enable a lobby/waiting room and passcode.
• Create unique links per meeting; avoid permanent rooms for external calls.
• Disable link previews in chat apps to prevent auto-fetch. Guide: Prevent Accidental Link Previews.
• Verify recipients (quick call or shared passphrase) for high-impact meetings. Habit: Verify Links Like a Pro.

Sharing the link and access code

• Split channels: send the join link in one message and the passcode by SMS/phone.
• For sensitive calls, use a one-time, expiring note. Basics: The Safe Way to Share Passwords in 2025 (No Email).

Recordings

• Restrict downloads and expire links quickly; watermark if available.
• Deliver recordings via expiring links (not permanent folders). File hygiene: Share Sensitive Photos and Documents Safely.

If a link may have leaked

• Regenerate the meeting link and passcode.
• Review participant list and revoke access if needed. Incident checklist: The Simple Incident Playbook for Leaked Passwords.

Useful external references

• Zoom: Security features overview 🔗
• Google Meet: Security & privacy 🔗
• Microsoft Teams: Meeting settings 🔗

Bottom line

Unique links, a lobby + passcode, preview-safe sharing, and expiring recording links keep meetings private and on track.

Secure One-Time Messages - Send confidential messages that self-destruct after being read once. Your privacy is our priority. →.